(See also Facility Rental and Usage; Distribution of Fliers/Posters)

The Jenks Board of Education believes the advertising and promotion by Jenks Public Schools employees of private or commercial non-school-sponsored travel activities for District personnel, students, or parents/guardians of students creates the possibility for conflicts of interest and favoritism, and disrupts the impartial administration of school business. Therefore, the Board has determined it is in the best interest of the District to adopt the following regulations:

1. Groups or individuals who take responsibilities for planning and carrying out non-school sponsored trips consisting of groups of students and/or teachers must make parents/guardians aware that such trips are not school-sponsored and that the schools assume no responsibility for the trip in any way whatsoever.

2. District facilities, the school name, the District, and District employees shall not be involved, directly or indirectly, in any way to promote or advertise private or commercial non-school-sponsored travel activities for District personnel, students, or parents/guardians of students during the school day (except as provided below). 

3. District employees are prohibited from distributing, during the school day or at a school facility, printed materials to District personnel, students, or parents/guardians of students promoting or advertising such travel activities (except as provided below). All printed materials must specifically identify the travel activity as non-school-sponsored. The advertising or promotion of such travel activities for District personnel, students, or parents/guardians of students through classroom discussion is prohibited. No school time, instructional or otherwise, will be consumed by the distribution of written and/or oral communications regarding non-sponsored trips.

4. Organizational meetings held for the purpose of discussing private or commercial non-school-sponsored travel activities for District personnel, students, or parents/guardians of students shall not be conducted at a District facility during the school day, and will only be permitted at District facilities during non-school hours in accordance with the District’s policies and procedures regarding the use of school facilities. Non-school-sponsored trips will not be taken during school hours. During such meetings, the organizer of the trip shall indicate that the travel opportunity is not sponsored by the District.

5. Upon authorization from the building principal, District employees may promote or advertise private or commercial non-school-sponsored tours and travel activities at a District facility by posting printed notices on a general information bulletin board. Such notices must contain the name, address, and telephone number of the sponsoring District employee and a notation that the trip is not school-sponsored. The building principal shall designate the location where the notices may be placed and the length of time that notices may be displayed. Notices, forms, and information concerning such trips will not be circulated through the school’s communication system.

Approved by the Board of Education October 1997

Revised by the Board May 2021